Department of Public Works Management Manual

 

INTRODUCTION

The Management Manual System was created March 21, 1996 by action of the Board of Public Works. It contains the written Personnel Policies and Personnel Directives adopted by the Board of Public Works. The Manual is designed to guide supervisors in exercising uniform management practices and to apprise them of current personnel policies and procedures used in the Department.

Maintenance and updating of the Management Manual system is the responsibility of the Office of Management Employee Services. Many portions of the existing Manual have not been updated for some time. Consequently, the entire Manual system has now been updated and reissued as needed.

To help you use the Manual most effectively, the contents of the Management Manual are separated into two categories: Personnel Directives, and Personnel Policies. At the front of each category, there is a separate Table of Contents listing current and past Directives and Policies, respectively. The material in each category is numbered in consecutive order and dated for easy reference.

Personnel Policies:

Generally, there has been no significant change to the Personnel Policies. A Personnel Policy adopted by the Board represents a continuing statement of purpose, goals, and objectives, and often provides guidelines to ensure that consistent and proper procedures are followed throughout the Department.

Personnel Directives:

A Personnel Directive provides a guideline or procedure concerning personnel matters of continuing importance and will remain in effect, until revised or rescinded by the Board of Public Works.

Major changes have been made to the Personnel Directives. A background section briefly explains the Department Policy and any other pertinent authority or rationale upon which the Directive is based. Following the background section is the specific procedure to be followed along with samples of - and/or web links to - any necessary forms or documents. The procedure section is followed by a reference line showing major sources used and a “supersedes” line which identifies the most recent document replaced by the Directive. All significant changes will be noted on a new change bulletin that will now accompany all revised, or newly issued directives.

Research and Review:

A Personnel Policy or Directive is issued only after thorough research of the subject has been completed. Research may involve consultation with City and/or other government offices and a careful review of all pertinent regulations to ensure accuracy and legality. In most instances, a proposed draft of a new or revised Directive/Policy will be prepared and submitted to each Public Works Bureau Head and to appropriate employee organizations for comment and review. Following consideration of input from all concerned parties, the final Policies and Directives will be submitted to the Board of Public Works for adoption.

Distribution and Responsibilities:

All future distribution of Directives and Policies will be accompanied by Management Manual Change Bulletins. As mentioned previously, this new Change Bulletin will contain a brief summary of the substantive changes and instructions to manual holders concerning page insertions and removals.

Supervisors are encouraged to review the contents of the Manual regularly to ensure equitable and consistent treatment of employees and proper application of the Policies and Directives. Questions concerning any item in the Management Manual should be directed to your immediate supervisor or the staff of the Office of Management Employee Services. Suggestions regarding recommended changes or additions to the contents of the Manual are appreciated.

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PERSONNEL DIRECTIVES

Number
Subject
Date of Last
Action Taken
Status
1 PDF iconProcedures Relating to Jury Duty for Public Works Employees 06/20/07 Reissued
2 PDF iconNo Weapons at Work 06/20/07 Reissued and renamed
3 PDF iconServices Provided by the Office of Management-Employee Services 06/20/07 Reissued
4 PDF iconLeaves of Absence for Duty with Non-Military Departments of the Federal Government 06/20/07 Reissued
5 PDF iconCut-Off Dates for Payroll Documents 06/20/07 Reissued
6     Rescinded
7 Method of Obtaining Employee Folders From the Office of Management Employee Services 06/20/07 Rescinded - combined with PD 40
8     Rescinded
9     Rescinded
10 PDF iconOutside Employment 06/20/07 Reissued
11 PDF iconReport of Personal Injury to City Employees 06/20/07 Reissued
12 Sick Leave for Part Time Employees   Rescinded- combined with PD 27
13     Rescinded
14 PDF iconBereavement Leave 06/20/07 Reissued
15 PDF iconAutomobile Accident Report 06/20/07 Reissued
16 PDF iconTransfer Under Charter Section 52 06/20/07 Reissued
17 PDF iconAuthorization of Salary Differentials for Bona Fide Supervisors 06/20/07 Reissued
18 PDF iconAdvance Step Hiring Authorization 06/20/07 Reissued
19 PDF iconTemporary Loan of Employees Among City Department, Offices or Bureaus 06/20/07 Reissued
20 PDF iconRequesting Temporary (Emergency) Appointments 06/20/07 Reissued
21 PDF iconFormal Employee Discipline 06/20/07 Reissued
22 PDF iconAppointment of Employees Within Multiple Paygrade Classes 06/20/07 Reissued
23     Rescinded
24 PDF iconExtended Paid Sick Leave Requests 06/20/07 Reissued
25 PDF iconAcceptance of Subpoenas and Summonses 06/20/07 Reissued
26 PDF iconProbationary Evaluations 06/20/07 Reissued
27 PDF iconRequests for Paid Sick Leave 06/20/07 Reissued
28 PDF iconPolitical Activities of City Employees 06/20/07 Reissued
29     Rescinded
30 PDF iconPlacement of Employees Returning From Leave 06/20/07 Reissued
31 PDF iconTermination of Emergency, Exempt or Limited Employees for Cause 06/20/07 Reissued
32 PDF iconEmployee Awards Program 02/01/93 Revised
33 PDF iconBilingual Premium Pay 06/20/07 Reissued
34 PDF iconGrievance Procedures 06/20/07 Reissued
35 PDF iconCertification Selection Interviews in Public Works 06/20/07 Reissued
36 PDF iconPublic Works Discrimination Complaint Procedure 06/20/07 Reissued
37 PDF iconIdentification Cards 06/20/07 Reissued
38 PDF iconReview of Sick Leave Usage/Attendance Improvement Program 06/20/07 Reissued
39 PDF iconReimbursement for Lost or Damaged Property of Public Works Employees 06/20/07 Reissued
40 PDF iconEmployee Reviewing Their Personnel Folder 06/20/07 Reissued
41 PDF iconRequesting Examination and Reviewing Proposed Examination Bulletins 06/20/07 Reissued
42     Rescinded
43 PDF iconRules and Procedures of the Suggestion Plan of the Department of Public Works 06/20/07 Reissued
44 PDF iconTermination of Probationary Employees 06/20/07 Reissued
45     Rescinded
46 PDF iconMethods to Improve Employee Courtesy 06/20/07 Reissued
47 PDF iconProcedure for Preventing and/or Resolving Problems Related to Sexual Harassment 06/20/07 Reissued
48 PDF iconDeath of an Active City Employee 06/20/07 Reissued
49 PDF iconLeaves of Absence - Personal or Accept Outside Employment 06/20/07 Reissued
50 PDF iconExit Interviews 06/20/07 Reissued
51 PDF iconBackground Conviction Checks 06/20/07 Reissued
52 Light Duty Program   Rescinded - combined with PD 56
53 Placement of Employees with Permanent Work Restrictions   Rescinded - combined with PD 56
54 PDF iconFamily and Medical Leave and Pregnancy-Related Disability Leave 06/20/07 Reissued
55 PDF iconWorkplace Violence Prevention and Control 06/20/07 Reissued
56 PDF iconReturn-to-Work Program 06/20/07 Enacted, replacing PDs 52 & 53
58 PDF iconProhibition against Sexual Orientation Discrimination in Public Works 06/20/07 Enacted
60 PDF iconEthics Pledge for Managers and Supervisors 11/05/08 Issued

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 PERSONNEL POLICIES

Number
Subject
Date of Last
Action Taken
Status
1 PDF iconOutside Employment, Future Employment and Conflict of Interest 06/20/07 Reissued
2 PDF iconJury Duty/Civic Duty 06/20/07 Reissued
3 PDF iconStandards of Employee Conduct 06/20/07 Reissued
4 PDF iconAssignment of Personnel 06/20/07 Reissued
5 PDF iconLines of Succession for Bureau Heads - Department of Public Works 06/20/07 Reissued
6 PDF iconProbationary Evaluations 06/20/07 Reissued
7 PDF iconGuide to Employee Discipline 06/20/07 Reissued
8 PDF iconPlacement of Employees Returning from Leaves of Absence 06/20/07 Reissued
9 PDF iconEqual Employment Opportunity 06/20/07 Reissued
10 PDF iconSafety in the Department of Public Works 06/20/07 Reissued
11 PDF iconAttendance at Work 06/20/07 Reissued
12 PDF iconTermination of Probationary Employees 06/20/07 Reissued
13 PDF iconSexual Harassment and Sexual Orientation Discrimination 06/20/07 Reissued
14 PDF iconImproving the Quality of Supervision in Public Works 06/20/07 Reissued
15 PDF iconSelection of Top Management in Public Works 06/20/07 Reissued
16 PDF iconNotification of Work-Related Death or Other Serious Incidents 06/20/07 Reissued
17 PDF iconEmployee Use of Alcoholic Beverages or Illegal Substances 06/20/07 Reissued
18 PDF iconSubstance Abuse Affecting Job Performance 06/20/07 Reissued
19 PDF iconWorkplace Violence 06/20/07 Reissued
20 PDF iconTraining 06/20/07 Reissued
21 PDF iconWelcoming Policy for Department-sponsored Events 11/05/08 Issued
22 PDF iconDepartmental Policy on Disability Retirements 12/09/09 Issued